ALC Program Coordinator

Position Summary

The American Language & Culture (ALC) Program has been hosted on the Stanford University campus for over 40 years. This program brings together university students from across Asia for an intensive 4-week English course and an immersive introduction to American culture through the lens of innovation and social impact in Silicon Valley.

ALC Program Coordinators work as a team to build community, foster cross-cultural understanding, and serve as peer mentors for participants. Coordinators often come from diverse backgrounds themselves, and therefore offer participants a richer, more diverse perspective on American identity and experiences.

This position is open to 10-14 university students. The position has traditionally been an opportunity for Stanford students, as they are most familiar with the campus, student life, and local resources. However, exceptional applicants from other universities will also be considered.


Serious Skills – You will have the chance to develop and apply skills in: project design/management, budgeting, collaborating in teams, and facilitation. VIA staff act as mentors to guide your professional development throughout your ALC experience.

Take the Lead – This is far beyond a coffee- and copy-making summer internship experience. You will be responsible for your own group of participants; you can develop your own projects and activities, supported – rather than directed – by VIA staff; and you are considered an equal member of the team – your input will be valued, taken seriously, and acted upon.

Cross-Cultural Connections – For our past coordinators, this is by far the most valued and longest-lasting benefit of ALC. You will form lifelong friendships with an amazing group of unique people from all over Asia. After the program, you’ll earn funding to visit your new friends in their countries and get to experience their daily lives firsthand.

Silicon Valley Networking – Coordinators take the lead in organizing a site visit to a Bay Area organization. You will be the main point-of-contact between VIA and the organization(s) of your choice, and be responsible for planning exciting and educational visits for your group. The Program Director will mentor you through the process of reaching out and nurturing these connections.


Pre-Program (April-July)

  • Attend once-a-month training sessions (via Skype)
  • Respond to emails and communicate with VIA staff about summer logistics in a timely manner
  • Reach out to the participants in your Coordinator Group via email
  • Propose a topic for your presentation on an aspect of American culture
  • Organize a visit to a Bay Area organization for your Coordinator Group
  • Be on-campus and participate fully in the pre-program training and prep week (July 30-Aug 4, 2018)

During the Program (August 5 – September 1, 2018)

  • Support a participant group of 10-12 students with adjusting to life at Stanford
  • Work with the Coordinator Group team to organize program events (e.g. talent show, gala) and to maintain a safe and healthy dorm environment.
  • Co-design and lead an organization visit as well as additional recreational activities for your group
  • Lead workshops and debriefs for participants to help them reflect on their cultural experiences
  • Relay program announcements to participants daily and assist with program documentation (photos, social media, blog posts, etc.)
  • Attend evening study halls to support participants with English class assignments

After the Program

  • Visit participants in their home countries and maintain lifelong friendships
  • Share your advice and experience with the next year’s cohort of Program Coordinators (if available)

Required Qualifications

  • Current university student, or graduating in spring 2018
  • Available to live in Stanford dorm with ALC participants from July 30 – September 1, 2018
  • Fluent in English (Note: English does not have to be your first language) and comfortable with supporting English language learners


Preferred Qualifications

  • Highly organized
  • Able to self-direct
  • A team player, ready and willing to jump in and support others when needed
  • A good communicator, especially in cross-cultural contexts
  • Experience acting as a mentor, coach, or group leader
  • Familiar with the San Francisco Bay Area


During the Program

  • Single dorm room and meal plan at Stanford for training week and during the program
  • Parking passes during the program for those with vehicles
  • Field trips to San Francisco and around the Bay Area
  • $100 budget to plan organization visits and recreational activities with your participants (e.g. transportation costs)
  • $50 to cover personal meals when off-site for program duties
  • Fair time off: While you are technically on-call 24/7, you will work with your colleagues and the Program Director to schedule personal time off (expectation of approximately two cumulative days off during the program) and breaks throughout the workday

After the Program – Option A

Up to $1500 reimbursement for airfare to visit ALC participants in their home countries (reimbursement must be requested within one year of program end date). Non-San Francisco Bay Area residents can use part of this reimbursement for domestic airfare to travel to Stanford for the program.

After the Program – Option B (for up to 7 Coordinators)

  • Participate in a ten-day VIA-organized travel program to Tokyo and Rikuzentakata (a community recovering from the 2011 earthquake and tsunami disaster) directly after the ALC Program
  • Round-trip airfare, local transportation, meals, and lodging will be covered during the program

About the Rikuzentakata Program

5-7 coordinators will have the opportunity to join a 10-day VIA-facilitated study program Tokyo and the northern Tohoku region of Japan immediately following the program (as an alternative to the $1500 travel expense reimbursement). Coordinators will spend several days at Rikkyo University, learning about how students there are using social innovation and design-thinking to address challenges in Japan’s society. They will then spend several days in the community of Rikuzentakata to see how it has worked to recover after the 2011 earthquake and tsunami disaster.

Application & Program Timeline

  • Application deadline: March 18, 2018 @ 11:59PM PST
  • Applicant interviews: March 19 – March 30, 2018
  • Position offers emailed to accepted applicants: Within two weeks of interview
  • Applicants accept position offers: Within one week of offer
  • Pre-program Orientation & Training: April – July (monthly Skype calls)
  • Training week (on-campus): July 30-August 4, 2018
  • ALC Program (on-campus): August 5 – September 1, 2018
  • Rikuzentakata trip: September 2 – 12 (for selected coordinators)
How to Apply: Click the Apply button and complete the online application. You are not required to submit a resume or cover letter, but if you would like to include them, they can be emailed to Yuki Ueda (