Seasonal Assistant Medical Program Director

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Position Summary

VIA seeks an assistant program director to support VIA’s Exploring Health Care (EHC) program, which brings together students from top medical schools across Japan. Participants have the opportunity to visit a number of leading health care organizations in the San Francisco Bay Area. Participants then work closely with their peers, including students from local universities such as Stanford and UCSF, to use what they have learned in order to critically analyze the strengths and weaknesses of health care in the US and Japan.

Position Description

The ideal candidate will have background in international education, experience with international exchange programs and some familiarity with Japanese language and culture, as well as general knowledge of health care in the Bay Area. This part-time position will last approximately 3 months (January through mid-April with flexible start and end dates) to assist the EHC program. The program dates for EHC 2018 are from March 17 to March 29.

The assistant program director is part of a staff team dedicated to furthering international education through delivering innovative, transformative programs, and the position is an excellent opportunity for someone looking to gain international program experience.

Working with VIA

VIA is an educational non-profit organization dedicated to increasing understanding between the United States and Asia through public service and cross-cultural education programs. VIA’s Silicon Valley Programs foster an entrepreneurial approach to designing experiential programs that provide in-depth, personal, and provocative cross-cultural experiences for students from top Asian universities for nearly 40 years. In 2017, over 200 students from mainland China, Japan, Korea, Macau, and Taiwan participated in six transformative short-term programs organized by VIA. The organization is based in San Francisco, although telecommuting and the use of virtual collaboration tools (Google Docs, Skype, etc.) will be encouraged during the pre-program period (see below).


Pre-program period (Early/mid-January – March 16)

  • Review recent program evaluation, present feedback, and work with the program director to make improvements for the upcoming program
  • Assist program director in developing program materials, arranging program logistics (including activities and transportation), and communicating program information to staff team, participants and external partners
  • Assist in streamlining the procedure for health clearance, i.e., immunizations
  • Follow through by working with Stanford’s Department of Occupational Health and UCSF’s Department of Medicine
  • Participate in regular check-in meetings with EHC team
  • Other duties as assigned

Program period (March 17-29)

  • Reside in hotel with program staff and participants
  • Assist program director in managing program activities (e.g., leading students to site visits, running workshops in area(s) of expertise, follow-up with partner organizations)
  • Help facilitate group discussions
  • Attend daily staff meetings
  • Assist program director with the revision and administration of program evaluation survey
  • Other duties as assigned

Post-program period (March 30 – Mid-April)

  • Summarize program evaluation results
  • Provide VIA feedback on program strengths and weaknesses and suggest strategies for improvement
  • Assist with partner and alumni follow-up activities
  • Other duties as assigned

Required Qualifications

  • Commitment to VIA’s mission to provide innovative experiential learning programs that promote cross-cultural understanding, build partnerships, and offer transformative experiences for our participants
  • A strategic thinker, creative problem-solver, and self-starter who can be innovative in designing and delivering programs that can maximize the impact for the participants
  • Excellent detail-oriented, multi-tasking, logistical skills in planning events and outreach
  • Effective communicator with excellent verbal communications skills and writing skills for professional correspondence
  • Ability to communicate in English with the fluency of a native speaker
  • Ability to work evenings and weekends during program
  • Computer skills (Familiarity with Macintosh computers, Microsoft Office, Google suite)
  • Social Media skills (e.g., Facebook, LINE)
  • California resident with legal right to work in the United States

Preferred Qualifications

  • Experience in program management
  • Experience working with university students
  • Experience in Asia, especially Japan, mainland China, or Taiwan
  • Familiarity with the San Francisco Bay Area and Stanford
Hire Period: January - April 2018 (exact start/end dates flexible)
Compensation: Approximately $20/hour, room & board and program-related expenses covered during program period
How to Apply: Applications submitted after this date will be considered on a rolling basis until the position has been filled. To apply, please send your resume and cover letter to Lina Yamashita (Medical Programs Director) at