Assistant Director for Medical Exchange & Discovery (MED)

Position Summary

VIA seeks an assistant program director to support VIA’s Medical Exchange & Discovery (MED) Program, which brings together students from top medical schools across Asia. Participants receive clinical English training and have the opportunity to visit a number of leading health care organizations in Silicon Valley and the San Francisco Bay Area. Participants then work closely with their peers, including students from local universities such as Stanford and UCSF, to use what they have learned in order to critically analyze the strengths and weaknesses of health care in the US and Asia.

Position Description

The ideal candidate will have background in international education, experience with international exchange programs and some familiarity with language(s) and culture(s) in Asia (participants are primarily from mainland China, Taiwan, and Japan), as well as general knowledge of health care in the Bay Area. This part-time position will last approximately 3 months (mid-/late May through the beginning of September) to assist the MED program. The program dates for MED 2018 are August 5th-25th.

The assistant program director is part of a staff team dedicated to furthering international education through delivering innovative, transformative programs, and the position is an excellent opportunity for someone looking to gain international program experience.

Working with VIA

VIA is an educational non-profit organization dedicated to increasing understanding between the United States and Asia through public service and cross-cultural education programs. VIA’s Silicon Valley Programs foster an entrepreneurial approach to designing experiential programs that provide in-depth, personal, and provocative cross-cultural experiences for students from top Asian universities for nearly 40 years. In 2017, over 200 students from mainland China, Japan, Korea, Macau, and Taiwan participated in six transformative short-term programs organized by VIA. The organization is based in San Francisco, although telecommuting and the use of virtual collaboration tools (Google Docs, Skype, etc.) will be encouraged during the pre-program period (see below).


Pre-program period (June-July: Part-time, approximately 5 hours/week)

  • Review recent program evaluation, present feedback, and work with the program director to make improvements for the upcoming program
  • Assist program director in developing program materials, arranging program logistics (including activities and transportation), and communicating program information to staff team, participants and external partners
  • Assist in streamlining the procedure for health clearance, i.e., immunizations
  • Follow through by working with Stanford’s Department of Occupational Health and UCSF’s Department of Medicine
  • Participate in regular check-in meetings with MED team
  • Other duties as assigned

Program period (July 30 – August 25: 40 hours/week, eligible for overtime if working >8 hours/day)

  • Reside in dormitory with program staff and participants
  • Assist program director in managing program activities (e.g., leading students to site visits, running workshops in area(s) of expertise, follow-up with partner organizations)
  • Help facilitate group discussions
  • Attend daily staff meetings
  • Assist program director with the revision and administration of program evaluation survey
  • Other duties as assigned

Post-program period (August 26 – early September: Approximately 20 hours/week)

  • Summarize program evaluation results
  • Provide VIA feedback on program strengths and weaknesses and suggest strategies for improvement
  • Assist with partner and alumni follow-up activities
  • Other duties as assigned

Required Qualifications

  • Commitment to VIA’s mission to provide innovative experiential learning programs that promote cross-cultural understanding, build partnerships, and offer transformative experiences for our participants
  • A strategic thinker, creative problem-solver, and self-starter who can be innovative in designing and delivering programs that can maximize the impact for the participants
  • Excellent detail-oriented, multi-tasking, logistical skills in planning events and outreach
  • Effective communicator with excellent verbal communications skills and writing skills for professional correspondence
  • Ability to communicate in English with the fluency of a native speaker
  • Ability to work evenings and weekends during program
  • Computer skills (Familiarity with Macintosh computers, Microsoft Office, Google suite)
  • Social Media skills (e.g., Facebook, LINE)
  • California resident with legal right to work in the United States

Preferred Qualifications

  • Experience in program management
  • Experience working with university students
  • Experience in Asia, especially Japan, mainland China, or Taiwan
  • Familiarity with the San Francisco Bay Area and Stanford
  • Experience in and/or knowledge of public health or global health
Hire Period: Mid-/Late May - September 2018 (exact start/end dates flexible)
Compensation: Competitive hourly wage, commensurate with experience, room & board at Stanford University (July 30 - August 25, 2018), program-related expenses covered during program period.
How to Apply: The deadline for priority consideration is May 20, 2018. Applications will be considered on a rolling basis until the position has been filled. To apply, please send your resume and cover letter to Lina Yamashita (Medical Programs Director) at