Nichibei Girls Collaborative
Nichibei Girls Collaborative
Overview
Facilitated by VIA in collaboration with Fukuoka Futaba Gakuen, North Salinas High School, and Rancho San Juan High School, the Nichibei Girls Collaborative is a 7-month cultural exchange and social impact leadership development program for female-identifying (cis- and transgender) high school students in the US and Japan. Through on-site fieldwork, hands-on training, and team project-based learning, participants learn about social issues from diverse perspectives and develop their own leadership potential.
Teams will develop a project to address a need related to the United Nations’ Global Goals for Sustainable Development (SDGs) in their local community and have the opportunity to receive a mini-grant to fund a pilot of their project.
By participating in this experiential learning program, you will have the opportunity to:
- Learn about social issues from diverse perspectives and develop your own leadership potential
- Gain practical experience through on-site fieldwork, hands-on training, and team project-based learning
- Make a lasting impact on your community, serve as role models for other young women, and demonstrate to colleges and employers that you know how to work towards common goals within cross-cultural contexts
- Build meaningful connections with peers in the US and Asia
This program is made possible with support from the US-Japan Foundation
Program Costs
- VIA Program Participation Fee: $500 USD
- Additional estimated costs (not included in fee): $500+ USD
- Total estimated cost to participate: $1,000+ USD
Please review our Payment and Participation Policies
What’s included:
- Round-trip economy international airfare between the US and Japan for fieldwork sessions
- Accommodations in US and Japan (5 nights each trip)
- Local transportation for program activities
- Most scheduled activity costs
- Most meals during fieldwork sessions
- Passport and visa fees (approx. $160 USD)
- Travel insurance (approx. $30-60 USD)
- Some meals / snacks (approx. $100 USD)
- International phone plan or SIM, optional activities, souvenirs, etc ($180+ USD)
- Personal health care expenses
Application Timeline
US Application Timeline
US students will apply through VIA’s website. The first time you access the application portal, you will be prompted to create a user account. This will allow you to save your progress and return to. continue your application at any time.
- Application Deadline: May 19, 2024
- Review & Interviews: May 20-31
- Results: June 3
- Participation Confirmation: June 10
Japan Application Timeline
Applicants in Japan should apply directly to the faculty at Fukuoka Futaba Gakuen.
- Application Deadline: May 31, 2024
- Review & Interviews: June 3-13
- Results: June 13
- Participation Confirmation: June 14
Program Timeline
Mid-Sept: Orientation & Team-building
- 1-2 online orientation sessions with US and Japan teams
- Asynchronous individual and team assignments
- US students begin preparations for travel to Japan
Oct-Nov: Project Design Accelerator
- Online synchronous learning sessions every 2-4 weeks
- Asynchronous individual and team activities
- Teams learn and apply innovation, sustainability, & project design frameworks
*Nov 20-25: Japan Fieldwork & Project Pitches
- US students travel to Fukuoka, Japan
- Site visits, guest speakers, workshops, and cultural activities
- Teams pitch projects
Dec-Feb: Project Pilot
- Project mini-grant recipients implement their projects
- Japanese students prepare for travel to the US
*March 10-15: US Fieldwork
- Japanese students travel to San Francisco Bay Area
- Site visits, guest speakers, workshops, and cultural activities
- Teams present project results
*Fieldwork dates are tentative. Dates are in local time.
Eligibility Requirements
Who should apply: Currently, this program is open to 1st-2nd year students at Fukuoka Futaba Gakuen, North Salinas, and Rancho San Juan High Schools. Other grades will be considered on a case-by-case basis.
In order to be eligible to participate in this program, you must:
- Be a first- or second-year female-identifying high school student (for US students, rising freshmen and juniors will be considered on a case-by-case basis).
- Have intermediate English comprehension and communication skills (the program will be conducted in English).
- Be eligible to receive travel authorization to travel internationally to the program locations (US and Japan).
- Be able to provide proof of vaccination and/or health status required by immigration regulations that are in effect during your dates of travel. It is your responsibility to confirm which health-related regulations may apply to you.
- Be willing to undergo diagnostic tests if experiencing symptoms of a communicable illness considered serious by public health officials or if required for site visits by the host institution. A positive test or inability to meet requirements for a site visit may limit your ability to participate in program activities and/or may necessitate self-isolation during the program.
- Disclose any life-threatening or significant allergies, dietary restrictions, medical conditions or illnesses, and physical limitations as they relate to the program and listed activities.
- Maintain health insurance coverage for the duration of the program, including international travel health insurance for the fieldwork portions of the program outside your country of residence. You must submit proof of insurance valid for the program location and duration to VIA staff before your departure.
- Be committed to participating in all portions of the program (online, local, and international) and completing all individual and team activities, including independent team project work outside scheduled cohort meeting times.
Application Content
- Personal & Contact Information
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- First and Last Names
- Preferred Name / Nickname
- Pronouns / Third Person Referral
- Date of Birth
- Citizenship
- Do you currently have a passport?
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- Contact Information
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- Email Address
- Physical Address
- Phone Number
- VIA Affiliation (if any)
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- Academic Information
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- High School Name
- Grade Level
- Graduation Month and Year
- Recommendation Writer Information (one required; second recommendation optional)
- Before you start working on the “Deeper Questions” section of the application, you will be prompted to provide contact information for your recommendation writer(s). An email notification will be sent to the contact(s) provided.
- Your recommendations should be submitted by the application deadline, so it’s a good idea to complete this step early so that they have enough time to complete the recommendation form.
- Recommendation Guidelines
- Recommendations may be written in English or Japanese.
- This recommendation is an opportunity for someone with knowledge of your experiences, motivations, and character to explain why you are a good fit for this program.
- A recommendation can be written by someone from your academic, community, or professional contexts who has interacted with you closely and recently (within the last 1-2 years).
- Family members MAY NOT provide a recommendation letter.
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- Deeper Questions
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- Goals (~200 words) – Share two to three personal goals for what you hope to gain from this team project-based learning experience.
- Strengths (~200 words) – Share two to three strengths that you will bring to your team and contribute to the program overall.
- Cross-Cultural Exchange (~500 words) – Describe your experience and/or interest in learning more about other cultures and communities represented in this program. What do you hope to learn or practice by engaging with peers from different cultural backgrounds?
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- Time Commitment
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- This program requires a seven-month time commitment, including the project design accelerator (mid-September to mid-November), Japan fieldwork (tentatively November 20-25), project pilot (December – February), and US fieldwork (tentatively March 10-15). Please share any other personal/academic/professional commitments you might have during this timeframe, and how you plan to balance these commitments while participating in the program.
- Potential Team Members (two required; may list up to five)
- This program is designed for students to participate in teams of three. Team members should all be from the same school and share some topics of interest to work on for your project. Please share the names of any students you would like to join your team.
- Parent / Guardian Information (one required; second contact optional)
- Participating in this program requires a commitment of support from your parent(s) or legal guardian(s). Your parent(s) or legal guardian(s) will be asked to affirm that they understand the responsibilities and risks associated with your participation in this program and are committed to supporting you.
- When you submit your application, an email notification will be sent to the contact provided in your application.
Please review this step-by-step guide for more detailed instructions on completing the application.
Funding Opportunities
If you are considering this program but are concerned about the cost, we encourage you to research funding for international programs available through your school, city, community organizations, international scholarship and grant-making organizations, and personal fundraising.
General
Why should I join the Nichibei Girls Collaborative
The Nichibei Girls Collaborative (NGC) is a 7-month cultural exchange and social impact leadership development program for female-identifying (cis- and transgender) high school students in the US and Japan. Through on-site fieldwork, hands-on training, and team project-based learning, participants learn about social issues from diverse perspectives and develop their own leadership potential.
By joining this program, you have the opportunity to 1) connect with local and international peers, 2) make a lasting impact in your community, 3) become a role model for other young women, and 4) demonstrate your leadership skills, cross-cultural competence, and ability to collaborate with others in future academic and career opportunities.
Is this program open to all high school students?
This program is currently open to female-identifying (cis- and transgender) students at three partner schools: Fukuoka Futaba Gakuen, North Salinas High School, and Rancho San Juan High School.
What grade levels are eligible to participate?
Due to the program schedule, NGC is ideal for 1st-2nd year high school students. However, rising freshmen and juniors will be considered on a case-by-case basis.
Are there any language skill requirements to participate?
The program will be conducted in English, so participants should be comfortable communicating (reading, writing, listening, and speaking) in English, but it does not need to be your first language. Japanese language skills are not required, but you will have the opportunity to use Japanese with peers and while traveling during the program.
Is the program limited to US and Japanese citizens?
Female-identifying students of any nationality enrolled at one of the three partner schools are eligible to join. If you are not a US or Japanese citizen, there may be some additional considerations regarding your ability to travel for the fieldwork sessions (e.g., your passport application process will be different and you may need a visa to travel, depending on your nationality). If you are accepted to the program, VIA staff will do our best to support any unique requirements for your participation.
Who is best suited to join this program?
You should consider applying if you are interested in making an impact in your community, being creative and thinking outside the box, developing a deeper understanding of social issues, working with peers to solve challenges, and building leadership and collaboration skills in cross-cultural contexts.
Who can I contact if I have more questions?
Please contact the Program Directors if you have any questions:
- Yuki Ueda, [email protected]
- Kristy Ishii, [email protected]
Application Process
Where will the application be available?
For US students, the application is available on the Nichibei Girls Collaborative page of VIA’s website. The first time you access the application platform, you will be prompted to make a login. This allows you to save your progress and return at any time. Please review this step-by-step guide for more detailed instructions on completing the application.
Japanese students will apply directly to the faculty at Fukuoka Futaba Gakuen. The faculty will review applications and determine Japan student teams.
How many participants and teams are accepted from each country?
Two teams from the US and two teams from Japan will be accepted to the program. Each team will have three members, so there will be 12 participants total, six from the US and six from Japan.
After students are accepted, what’s the deadline to pay?
After confirming your intent to participate, you will receive an invoice for the program fee from VIA’s finance department within about 5 business days. Payment is due 30 days after you receive the invoice.
Does VIA offer financial support if a participant can’t afford the program fee?
The majority of participation costs are covered through generous support from the US-Japan Foundation, making it possible to limit the program fee to $500 USD. VIA is not currently able to offer any additional funding or fee reduction to participants. However, we encourage applicants to explore other resources in their community and network.
Participation Expectations
Is participation in the fieldwork sessions optional?
The fieldwork sessions (both in Fukuoka and in California) are a mandatory part of the program. All team members from both countries are expected to participate, although the schedules for local students and visiting students may be a little different.
What platforms or apps are used for the online portions of the program?
The online program activities will be facilitated synchronously over Zoom and asynchronously on VIA’s online learning platform created by an organization called Crew For All, an organization that supports community-based social impact work with its online community platform. VIA has collaborated with Crew since 2015.
How will I interact with others during the online portions of the program?
Participants will interact with each other on both of these platforms, as well as their teammates either over Zoom or in-person.
With the time difference between the US and Japan, how are the online meetings sessions scheduled?
Online meetings with the whole program cohort will take place in the morning, Japan Time, which is the afternoon / early evening in California.
Teams and Projects
Should I have a project idea before applying?
You do not need to have a fully developed project idea, but it’s good to have an idea of an issue you’d like to address in your community. This program will help you and your team develop your idea.
Do I need to have a team already?
Each student must apply and be accepted to the program individually. However, there is a place in the application for you to enter the names of other potential teammates. We encourage you to discuss the program with friends, classmates, teammates, and club members at your school who may be interested in joining the program as well.
Are the teams a mix of students from different countries or from the same countries?
Each team will be made up of students from the same country and school, because the goal is for the students to implement a project in their own community. However, through the online and exchange portions of the program, students will have the opportunity to collaborate with students from other communities.
If I listed classmates as potential team members in my application but they don’t apply to the program, can they still join my team if I’m accepted?
Only students who submit an application will be considered for the program. Even though you will participate in the program as a team, each member must complete the application separately. Please encourage your classmates to complete their own application so that they can be considered for the program.
If I’m accepted to the program, will the classmates listed in my application also be accepted?
Each applicant will be evaluated individually. If you are accepted to the program but none of the students listed in your application are accepted, VIA may suggest a team formation with other students from your school who are accepted to the program.
What if I’m accepted and all the classmates I list in my application are accepted? Do I get to choose my team members?
We will take everyone’s preferences into consideration. This is why we ask for you to list your preferred teammates. However, VIA will select members of the teams based on applicants’ preferences and overall fit with program goals.
International Travel and Fieldwork Sessions
Should I have a project idea before applying?
You do not need to have a fully developed project idea, but it’s good to have an idea of an issue you’d like to address in your community. This program will help you and your team develop your idea.
Do I need to have a team already?
Each student must apply and be accepted to the program individually. However, there is a place in the application for you to enter the names of other potential teammates. We encourage you to discuss the program with friends, classmates, teammates, and club members at your school who may be interested in joining the program as well.
Are the teams a mix of students from different countries or from the same countries?
Each team will be made up of students from the same country and school, because the goal is for the students to implement a project in their own community. However, through the online and exchange portions of the program, students will have the opportunity to collaborate with students from other communities.
If I listed classmates as potential team members in my application but they don’t apply to the program, can they still join my team if I’m accepted?
Only students who submit an application will be considered for the program. Even though you will participate in the program as a team, each member must complete the application separately. Please encourage your classmates to complete their own application so that they can be considered for the program.
If I’m accepted to the program, will the classmates listed in my application also be accepted?
Each applicant will be evaluated individually. If you are accepted to the program but none of the students listed in your application are accepted, VIA may suggest a team formation with other students from your school who are accepted to the program.
What if I’m accepted and all the classmates I list in my application are accepted? Do I get to choose my team members?
We will take everyone’s preferences into consideration. This is why we ask for you to list your preferred teammates. However, VIA will select members of the teams based on applicants’ preferences and overall fit with program goals.
After the Program
Will I receive a certificate of completion?
Yes! After completing all of the priority activities to a satisfactory level, as decided by VIA, you will receive a certificate.
What do teams do after the Accelerator?
Post-accelerator, teams go on to do a variety of things both professionally and personally. Some teams continue to expand and develop their programming, while others use the international education experience to apply for other programs, such as scholarships, graduate school, or jobs. Some individual participants apply to become Program Fellows for the following cohort.
Will VIA provide funding for my project?
Project funding is not a core element of the accelerator program. However, VIA can and will connect you with funding opportunities that are more specific to your project. All participants and alumni of the accelerator program are eligible to apply for the Social Impact Grant ($3000 USD).
Are there any opportunities for alumni to stay connected with other participants, speakers, and VIA after the program?
Yes! We encourage you to connect individually with your peers and others you meet during the program. After the program, you can sign up to receive updates about events and opportunities from VIA. VIA organizes alumni gatherings and other events in the US and Asia several times a year. We also have online communities for participants to connect with each other and past program alumni. Finally, alumni may come back to join another program, or return as a program fellow to help facilitate another VIA program.
Application Information
Program Dates:
Application Deadline:
Testimonials from Past Participants
Student from Fukuoka Futaba Gakuen, Japan
海外に行くこと自体がとても経験になりますし、人との出会いが沢山ある。それに加えてセッションや大学、会社訪問を経験できることで、その国の背景を学びながら最先端技術を見ることが出来たりそれと現地の人々の暮らしを重ね合わせて見ることで視野を広げられるから。Going abroad is a great experience in itself, and you get to meet a lot of people. In addition, by experiencing sessions, universities, and company visits, you can learn about the background of the country while seeing cutting-edge technology, and by comparing it with the lives of local people, you can broaden your horizons.